The platform has been widely criticized for performance issues, lack of end-to-end encryption or offline mode, a clunky mobile experience, and the way some searching features have a temperament of their own. But this experience isn't without its hiccups. With so much on offer-coupled with a generous freemium model-it's no wonder Notion feels like the ultimate all-in-one workspace experience. You can even leverage the power of generative AI on your docs using Notion AI. Leave comments and mention people on each page or building block, turn pages into wikis, and use the database features to keep track of tasks and subtasks, setting up Gantt or Kanban views to move work forward.Īnd you can tap into a variety of extras, ranging from configurable buttons to automate tasks to accessing page analytics and history. You can bring your team to your workspace and manage work projects, too. You can use them to create a CRM, a content calendar, or a meeting tracker-the possibilities are nearly endless. Notion databases are super flexible, letting you create pages with attributes and then organize them by creating views. You can use these to organize your tasks or documents, create dashboards, or build mini-apps.
The tool explains itself as you grasp the basics of building blocks, pages, and databases. The user experience is minimalistic, putting your content at the forefront of the experience. Just in case you're not a Notion fan already, here's a brief rundown of everything it offers: You can finally focus on building your own information hub and customizing it the way you want to. Unique and powerful, using Notion for the first time feels like you found the One App, the app to replace them all. In making my final picks, I tried to make sure that each app was relatively well-rounded, even if each one takes a unique approach.Ī list of Notion alternatives wouldn't be complete without naming the elephant in the workspace. Based on all the above, could this app reliably hold all your information and processes in one place without requiring you to connect loads of apps together? I was paying attention to speed, how the search function works (and where it searches), as well as other details, like the quality of the user interface, onboarding experiences, and available support.Īll-in-one potential. Notion offers databases to help you organize your pages and create systems, so we're looking for equivalent features the competition is offering: folders, tags, views, or other original methods. Can you create to-do lists? Kanban boards? What about leaving comments on documents? Can you mention coworkers?ĭata organization. Project management and collaboration features. How easy is it to create, format, share, and embed content? This blank-slate document vibe is the bread-and-butter of Notion, so I wanted to be sure the alternatives stacked up. But to start, I evaluated all the apps I tested using the same criteria:ĭocument and note-taking features. Ideally, a great Notion alternative gives you the freedom to create your own productivity system-your network of documents, databases, and references-without forcing an inflexible user experience on you.Ī bit like a sandbox video game, this app category (which doesn't really have a name yet, but I've seen Work OS and Digital Workspace rising as possible ones) gives you the possibility to mix and combine different elements to create your or your team's all-in-one workspace.Įach of the picks on this list has something unique to offer, along with some twists on the original experience you're used to.
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